Sample data
Email order · Riverside Leisure Centre

SO-52189

Sent to Xero
Emailed by Kerry Webster on Wed 28 Oct at 07:24, read in 20 s. Headed “Order for Riverside Leisure Centre”. For Wed 4 Nov by DPD next day. Owner Hannah Price. Riverside Leisure Centre, events and leisure, price band B, 3 contract lines.
Website
Portal
Customer file
Phone or email
email, read in 20 s
Net, ex VAT
£86.40
£110.82 inc VAT, with charges
Margin
44.8%
GP floor 26% a line
Riverside Leisure Centre
Lines at Riverside Leisure Centre’s own prices
Contract price first, then any promotion, then their band; GP (profit / sell price) flagged when under 26%
Price lists →
ProductQtyPriceSourceMarginLine
B45 Beechfield Beanie, Black
RLC45BLK · plain B45-BLK · One size · Contract Master
9£5.95Contract Master47.9% ✓£53.55
SizeOne sizeTotal
Ordered99
Blanks free330330
On hand562562
DecorationRLC45BLK: front embroidery (RIVERSIDE LEISURE)
UC301 Uneek Classic T-shirt, Black
RLC301BLK · plain UC301-BLK · Sizes XS to 4XL · Contract Master
3£10.95Contract Master39.7% ✓£32.85
SizeXSSMLXL2XL3XL4XLTotal
Ordered001110003
Blanks free3385167173983171595
On hand331232442601484571861
DecorationRLC301BLK: front chest print (RIVERSIDE LEISURE), back print (RIVERSIDE LEISURE)
Goods, ex VAT£86.40
Delivery, DPD next day£5.95 ex VAT
Net, ex VAT£92.35
VAT at 20%£18.47
Total£110.82
Under £100 ex VAT, so £5.95 DPD delivery is added to the invoice that goes to Xero.
Margin 44.8% on the order; no line under the 26% GP floor.
Checked as it landed
price, stock and credit, before anyone touched it
£price
Priced at their rate
2 from the Contract Master. Contract Master prices as agreed; plain lines clear the 26% GP floor.
▦stock
Stock kept by size
Every size was available or due in next day, and kept for this order as it was read.
✓credit
Within the limit
Passed when it landed: inside the £10,250 limit.
As it arrived
Order written in an email; read and matched to Contract Master lines and sizes automatically
How it was read
  1. 9 x black beanie with logo (One size 9)9 x B45-BLK
  2. 3 x black T-shirt with logo (M 1, L 1, XL 1)3 x UC301-BLK
Read in 20 s; lines under 90% sure wait for a person.
Delivery
DPD
DPD Next Day
Collected 16:30 Tue 3 Nov
DeliveryWed 4 Nov
AddressBristol BS1
Signed forL. Marshall at 12:12, DPD photo
DPD Next DayDPD
1550 0002 0357 22
Riverside Leisure Centre
FAO Kerry Webster
Bristol, BS1
Weight3.8 kg, 12 garments
LabelDelivered
One DPD consignment per delivery address a day: orders for the same address that day go under one label. DPD collects at 16:30 the working day before delivery and sends the proof of delivery back onto the order.
INV-42588in Xeronot due yet
Dated4 Nov 2026
Due31 Dec 2026 (30 days end of month)
Delivery, DPD£5.95 ex VAT
Total£110.82
Sent to Xero at 18:00 on 4 Nov from the delivered quantities. Nothing re-typed; Xero is the ledger.
Customer
RL
Riverside Leisure Centre
C-1013 · Events and leisure · Bristol · since 2018
PricesBand B, 10% off list, 3 contract lines
Terms30 days end of month
Credit£5,602 of £10,250
Orders byEmail
Short stockpart-ship and back-order
RepHannah Price
Audit trail
Email received from Kerry Webster
Customer · 28 Oct 07:24
Read in 20 s: 2 of 2 lines matched to Contract Master lines with sizes
Auto · 28 Oct 07:25
Priced at Riverside Leisure Centre’s own rates: 2 from the Contract Master
Auto · 28 Oct 07:25
Stock checked by size: every line available or due in next day
Auto · 28 Oct 07:25
Credit checked: within the £10,250 limit
Auto · 28 Oct 07:25
Blanks on the shelf, kept for this order by size; production lots ready for embroidery and print
Auto · 28 Oct 07:25
Production lots done on the tablet; booked back in and the pick slip released
Dev · 2 Nov 15:20
Picked and packed, checked by size against the pick slip
Tom · Tue 3 Nov 14:10
Collected by DPD at 16:30; DPD label and tracking emailed to Kerry
DPD · Tue 3 Nov 16:30
Delivered by DPD, signed for by L. Marshall. Photo proof from DPD
DPD · Wed 4 Nov 12:12
Invoice INV-42588 sent to Xero from the delivered quantities. Nothing re-typed
Auto · Wed 4 Nov 18:00