Sample data
All orders
Older SO-52109Newer SO-52112
Phone order · Castlegate Lettings

SO-52110

Sent to Xero
Phoned in by Tony Gibson and keyed once by Hannah on Mon 26 Oct at 08:32, during the 3 minute call. For Mon 2 Nov by DPD next day. Owner Hannah Price. Castlegate Lettings, corporate and services, price band C, 4 contract lines.
Website
Portal
Customer file
Phone or email
3 min call, keyed once
Net, ex VAT
£95.45
£121.68 inc VAT, with charges
Margin
45.2%
GP floor 26% a line
Castlegate Lettings
Lines at Castlegate Lettings’ own prices
Contract price first, then any promotion, then their band; GP (profit / sell price) flagged when under 26%
Price lists →
ProductQtyPriceSourceMarginLine
SS6 Fruit of the Loom Polo, White
CGL6WHT · plain SS6-WHT · Sizes S to 3XL · Contract Master
3£7.95Contract Master38.4% ✓£23.85
SizeSMLXL2XL3XLTotal
Ordered0111003
Blanks free92417112366
On hand5310511264193356
DecorationCGL6WHT: left chest embroidery (CASTLEGATE LETTINGS)
UC101 Uneek Classic Polo, Navy
CGL101NAV · plain UC101-NAV · Sizes XS to 4XL · Contract Master
8£8.95Contract Master47.5% ✓£71.60
SizeXSSMLXL2XL3XL4XLTotal
Ordered012311008
Blanks free000000000
On hand24700070242323234
DecorationCGL101NAV: left chest embroidery (CASTLEGATE LETTINGS)
Blanks UC101-NAV on PO-3330, lands Tue 10 Nov
Goods, ex VAT£95.45
Delivery, DPD next day£5.95 ex VAT
Net, ex VAT£101.40
VAT at 20%£20.28
Total£121.68
Under £100 ex VAT, so £5.95 DPD delivery is added to the invoice that goes to Xero.
Margin 45.2% on the order; no line under the 26% GP floor.
Checked as it landed
price, stock and credit, before anyone touched it
£price
Priced at their rate
2 from the Contract Master. Contract Master prices as agreed; plain lines clear the 26% GP floor.
▦stock
Stock kept by size
Every size was available or due in next day, and kept for this order as it was keyed.
✓credit
Within the limit
Passed when it landed: inside the £9,500 limit.
As it arrived
Keyed once during the call; priced from the Contract Master and checked by size as each line is typed
Incoming call26 Oct 08:32
Tony Gibson, 0113 496 0107answered by Hannah Price
3 minute call. Keyed once while Tony was on the line; each line priced from the Contract Master and checked by size as it was typed.
  • 3SS6 Fruit of the Loom Polo, White (M 1, L 1, XL 1)
  • 8UC101 Uneek Classic Polo, Navy (S 1, M 2, L 3, XL 1, 2XL 1)
How it was keyed
  1. 3 x SS6 Fruit of the Loom Polo, White (M 1, L 1, XL 1)3 x SS6-WHT
  2. 8 x UC101 Uneek Classic Polo, Navy (S 1, M 2, L 3, XL 1, 2XL 1)8 x UC101-NAV
Keyed once while Tony was on the line; nothing typed twice.
Delivery
DPD
DPD Next Day
Collected 16:30 Fri 30 Oct
DeliveryMon 2 Nov
AddressLeeds LS1
Signed forK. Marshall at 11:03, DPD photo
DPD Next DayDPD
1550 0002 0327 99
Castlegate Lettings
FAO Tony Gibson
Leeds, LS1
Weight3.5 kg, 11 garments
LabelDelivered
One DPD consignment per delivery address a day: orders for the same address that day go under one label. DPD collects at 16:30 the working day before delivery and sends the proof of delivery back onto the order.
Invoice
Invoicing →
INV-42492in Xeronot due yet
Dated2 Nov 2026
Due31 Dec 2026 (30 days end of month)
Delivery, DPD£5.95 ex VAT
Total£121.68
Sent to Xero at 18:00 on 2 Nov from the delivered quantities. Nothing re-typed; Xero is the ledger.
Customer
CL
Castlegate Lettings
C-1002 · Corporate and services · Leeds · since 2012
PricesBand C, 5% off list, 4 contract lines
Terms30 days end of month
Credit£3,825 of £9,500
Orders byEmail
Short stockpart-ship and back-order
RepHannah Price
Other orders from Castlegate Lettings
SO-52551
Today · Castlegate Lettings
£89.70
Confirmed
SO-52444
Wed 4 Nov · Castlegate Lettings
£239.10
In production
SO-52431
Wed 4 Nov · Castlegate Lettings
£139.35
In production
SO-52386
Tue 3 Nov · Castlegate Lettings
£131.35
Confirmed
SO-52335
2 Nov · Castlegate Lettings
£280.05
With DPD
All 9 orders and their prices →
Audit trail
Tony phoned the order in; Hannah keyed it once (3 min call)
Hannah · 26 Oct 08:32
Priced at Castlegate Lettings’ own rates: 2 from the Contract Master
Auto · 26 Oct 08:32
Stock checked by size: every line available or due in next day
Auto · 26 Oct 08:32
Credit checked: within the £9,500 limit
Auto · 26 Oct 08:32
Blanks on the shelf, kept for this order by size; production lots ready for embroidery and print
Auto · 26 Oct 08:32
Production lots done on the tablet; booked back in and the pick slip released
Dev · 29 Oct 15:20
Picked and packed, checked by size against the pick slip
Tom · 30 Oct 14:10
Collected by DPD at 16:30; DPD label and tracking emailed to Tony
DPD · 30 Oct 16:30
Delivered by DPD, signed for by K. Marshall. Photo proof from DPD
DPD · 2 Nov 11:03
Invoice INV-42492 sent to Xero from the delivered quantities. Nothing re-typed
Auto · 2 Nov 18:00